AI extracts invoice data with 95%+ accuracy. Humans validate every transaction via WhatsApp or Application. Result: 100% accuracy, zero manual data entry.
A seamless workflow that combines the speed of AI with the accuracy of human expertise
Invoices come in via Email, WhatsApp, or Upload Excel. Any format works - PDF, image, scan.
Our AI instantly extracts vendor, amount, GST, line items, and all critical data using OCR + NLP.
Approvers review via WhatsApp or Application. One tap to approve, reject, or edit extracted data.
Validated data syncs instantly to Zoho Books or download excel file to be uploaded into Tally. Zero manual entry required.
Watch how our AI reads any invoice and extracts structured data in seconds
Choose your preferred validation method - WhatsApp for on-the-go approvals or our full-featured Application dashboard
Approve or reject expenses directly from WhatsApp. Perfect for approvers on-the-go. No app download needed - just chat with ZapBooks AI.
Full-featured approver dashboard with bulk actions, detailed views, and comprehensive filtering. Perfect for processing multiple invoices efficiently.
Everything you need for accurate, efficient invoice processing
AI extracts data in seconds. Bulk processing of 100+ invoices in minutes. No waiting, no bottlenecks.
AI achieves 99%+ accuracy. Human validation catches the rest. Result: zero errors in your books.
Select multiple invoices and approve or reject them all at once. Massive time savings for approvers.
7-point GST validation ensures tax calculations are always correct. IGST, CGST, SGST auto-verified.
Approve invoices from anywhere on any device. WhatsApp validation works without any app install.
Track who submitted, who approved, and when. Full transparency for compliance and audits.
Approved invoices sync instantly to Tally Prime or Zoho Books. No export/import needed.
Get notified when invoices need approval. Status updates sent via WhatsApp and email.
Supports Daily Spends, Expenses, Reimbursements, Purchases, Credit Notes, and more.
Our AI extracts invoice data with 95%+ accuracy. Every extracted invoice is then sent to a human approver (via WhatsApp or Application) who verifies the data before it syncs to your accounting software. This two-step process catches any AI errors and ensures perfect accuracy.
Yes! You can approve or reject invoices directly from WhatsApp - no app download required. Simply tap Approve or Reject when a new invoice notification arrives. You can also use our mobile-responsive web application for more detailed reviews.
Our AI extracts: Vendor name, GSTIN/Tax ID, invoice number, invoice date, due date, line items, quantities, unit prices, subtotal, GST breakdown (CGST, SGST, IGST), total amount, payment terms, and more. The extraction is customizable based on your needs.
AI extraction takes just seconds. Human validation depends on how quickly approvers respond - typically under a minute for WhatsApp approvals. With bulk approval features, approvers can process dozens of invoices in minutes.
Yes! You can set up multiple approvers with different permission levels. Each approver gets their own queue and can validate independently. Great for teams where different people approve different expense categories.
When you reject an invoice, you can optionally add a reason. The submitter is notified of the rejection and reason. They can then correct and resubmit the invoice. Rejected invoices are never synced to your accounting software.
Absolutely. Application access requires authentication. We're SOC 2 certified and GDPR compliant. Your invoice data is always protected.
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