Powerful Features. Simple Experience.
Everything you need to eliminate manual invoice processing, built with accountants in mind.
Powered by Smart Integrations
AI extraction, WhatsApp, email, and Zoho sync — the platform layer that makes it all work.
See the Difference
Drag the slider to compare your current manual chaos vs. the streamlined ZapBooks AI experience.
Explore Every Feature in Detail
From GST compliance and invoicing to AI extraction and Zoho sync — see how every module works.
GST & TDS Intelligence
Auto-calculate CGST/SGST/IGST based on place of supply, validate every GSTIN, track ITC eligibility, and manage 40+ TDS codes — all before your data reaches Zoho Books.
- GSTIN validation across 38 states & UTs
- Auto CGST/SGST/IGST based on place of supply
- 40+ TDS codes with auto-suggest
- ITC eligibility & reverse charge handling
GST CALCULATION
TDS DEDUCTION CODES
All 38 Indian States & UTs
Auto-validated GST state codes
Estimates to Invoices to Payment
Create GST-compliant estimates with line items and HSN codes, convert them to invoices with one click, issue credit notes for returns, and track payment status — all synced to Zoho Books.
- Professional estimates with one-click invoice conversion
- GST-compliant invoicing with CGST/SGST/IGST
- Credit notes for returns and adjustments
- Recurring invoice automation
Estimates
31 TotalInnovate Solutions Pvt Ltd
Stellar Corp India
Priya Enterprises
Quantum Analytics LLP
EST-2026-0031
Innovate Solutions Pvt Ltd • Valid till: 08 Mar 2026
HSN: 998314
HSN: 998314
HSN: 998311
Vendors, Bills & Payments. Controlled.
Maintain a complete vendor directory with GSTIN and TDS settings. AI extracts purchase bill data automatically. Record payments against bills and track vendor debit notes.
- Vendor directory with GSTIN & TDS configuration
- AI-powered purchase bill extraction
- Vendor debit notes and adjustments
- Payment tracking against bills
Vendors
4 Vendors29AABCK1234A1Z5
07AADFR5678B1Z3
27BBBPS9012C1Z1
06AACFA3456D1Z8
BILL-2026-0047
Kumar IT Services • Due: 15 Mar 2026
HSN: 998315
HSN: 998316
HSN: 998315
Snap. Extract. Sync.
Upload receipts, invoices, or expense photos — AI extracts every field with 95%+ accuracy. Log daily petty cash, submit reimbursement requests, and track approval status all in one place.
- AI receipt scanning with 95%+ accuracy
- Daily petty cash & operational expense logging
- Employee reimbursement with approval workflow
- Auto-sync expenses to Zoho Books
STAR ELECTRONICS PVT LTD
Tax Invoice • GST: 27AABCS1234F1ZP
Vendor
Star Electronics Pvt Ltd
Invoice No
INV-1247
Date
08 Feb 2026
Amount
₹57,450.00
GST No
27AABCS1234F1ZP
GST Rate
18% (CGST 9% + SGST 9%)
Category
Electronics & Equipment
State
Maharashtra (27)
Reports & Analytics with Full Audit Trails
Generate expense reports, P&L summaries, and GST breakdowns with one click. Every action in the system is logged with user attribution and timestamps for complete audit compliance.
- Expense, Bills, and GST summary reports
- Monthly trend charts and category breakdowns
- Export to Excel and PDF
- Complete activity log with entity-level tracking
Expense Report
April 2025 — March 2026 (FY 2025-26)
₹8,72,000
Total Expenses
+12.5%₹72,667
Avg Monthly
+8.2%12
Categories
847
Entries
+15%Your Financial Backbone
Set up your chart of accounts with TDS codes, ITC eligibility, and reverse charge settings. Maintain a product and service catalog with GST rates. Automate recurring transactions on schedule.
- Structured chart of accounts synced to Zoho Books
- Product & service catalog with GST rates
- Recurring invoices, bills, and expenses
- Per-account TDS, ITC, and reverse charge settings
10:45 AM
Today
INV-1247 synced to Zoho Books
by System
10:42 AM
Today
EXP-0892 approved by Priya Mehta
by Priya M.
10:38 AM
Today
BILL-0334 created for TechMart India
by Rahul S.
10:30 AM
Today
PAY-0178 amount updated to ₹8,900
by Rahul S.
10:22 AM
Today
INV-1248 created for Global Services
by Neha G.
10:15 AM
Today
EXP-0889 rejected — Missing receipt
by Priya M.
09:58 AM
Today
New customer: Wipro Technologies added
by Rahul S.
Everything You Need for Indian Accounting
A complete accounting suite covering sales, purchases, compliance, reporting, and more.
GST Compliance
Auto CGST/SGST/IGST calculation, GSTIN validation across 38 states, ITC eligibility, and reverse charge handling.
TDS Management
40+ TDS codes with auto-suggest. Per-account TDS settings with section-wise FY breakdowns.
Reports & Analytics
Expense, bills, GST, and P&L reports with monthly trend charts and category breakdowns. Export to Excel/PDF.
Complete Audit Trails
Every action logged with user attribution, timestamps, and entity-level tracking for full compliance.
Recurring Transactions
Auto-generate recurring invoices, expenses, and bills on flexible schedules.
Chart of Accounts
Structured account tree with TDS codes, ITC eligibility, and reverse charge settings synced to Zoho Books.
Estimates & Quotations
GST-compliant estimates with line items and HSN codes. One-click convert to invoice.
Customer & Vendor Management
Create customers manually or via GST certificate upload. Vendors auto-created from uploaded invoices.
Credit Notes & Debit Notes
Issue credit notes for returns and track vendor debit notes. Auto-apply against invoices and bills.
Banking & Payments
Record customer receipts and vendor payments. Apply against invoices and bills with full ledger tracking.
Daily Spend & Reimbursements
Log petty cash expenses and submit reimbursement requests that flow through approval workflows.
Item & Product Catalog
Product and service catalog with GST rates, HSN/SAC codes, and pricing. Auto-populate in invoices.
Why Teams Switch to ZapBooks AI
See how ZapBooks AI compares to spreadsheets and other tools.
| Feature | Spreadsheets | Basic Tools | ZapBooks AI ✓ |
|---|---|---|---|
| AI Data Extraction | partial | ||
| Human Validation | self | ||
| WhatsApp Input | |||
| Email Forwarding | partial | ||
| Zoho Books Sync | manual | api | |
| Tally Export | manual | ||
| GST Compliance | manual | partial | |
| TDS Management | manual | ||
| Approval Workflows | email | partial | |
| Multi-Role Dashboards | partial | ||
| Audit Trails | partial | ||
| Mobile Support | limited | app |