Explore each feature with detailed video walkthroughs. See how ZapBooks AI transforms your invoice processing workflow from start to finish.
ZapBooks AI provides specialized dashboards and features for each team member, ensuring everyone has exactly what they need to excel in their role.
Complete control over your financial operations with real-time sync to Tally Prime & Zoho Books
Get a bird's eye view of your company's financial health with live data synchronized from Zoho Books every 2 minutes.
Create, edit, and manage all vendor bills with line items, GST calculations, and payment tracking. Full CRUD operations with Zoho Books integration.
Track all expenses with GST compliance, billable status, and automatic tax calculations.
Maintain vendor database with GST/PAN details, addresses, and payment terms.
Automatic 2-minute sync with Zoho Books. Manual sync available anytime.
Built-in GST treatments, state-wise tax handling, and compliance-ready reports.
Manage Daily Spends, Reimbursements, Purchases, Credit/Debit Notes, Recurring Transactions, and Vendor/Customer Payments all from one unified dashboard.
Submit invoices effortlessly and track your submissions in real-time
View all your submitted transactions and track their approval status in real-time. Know exactly where each invoice stands in the approval workflow.
Simply snap a photo and send to our WhatsApp number. AI extracts all details automatically.
Forward invoice emails directly. We process attachments and extract data seamlessly.
Drag and drop multiple invoices through the web dashboard for batch processing.
Get notified when your submissions are approved, rejected, or need attention.
Submit from anywhere on any device. Fully responsive dashboard.
Complete history of all your submissions with detailed view for each item.
Download your submission data as CSV for personal records or reporting.
Review, validate, and approve transactions with complete visibility and control
Review all company transactions with complete visibility. Approve individually or in bulk with just a few clicks.
All pending transactions organized in one dashboard. Filter by type, search by vendor/amount, and prioritize what matters most. Covers Daily Spends, Expenses, Reimbursements, Purchases, Credit Notes, Debit Notes, Recurring transactions, and Payments.
Select multiple items and approve or reject them all at once with optional shared rejection reason.
View original invoice documents and extracted data side by side for verification.
See who submitted each transaction with their role, WhatsApp, and email information.
Complete history of who approved/rejected what and when for compliance.
Approvers can only approve/reject transactions. No editing, creating, or syncing capabilities - ensuring clean separation of duties and proper internal controls.
All three roles can work with these transaction categories
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