ZapBooks AI is an AI-powered accounting automation platform for Indian businesses. It automates invoice processing, GST/TDS compliance, sales and purchase management, and syncs everything to Zoho Books. It combines 95% AI accuracy with human expert validation to achieve 100% accuracy. Users can submit invoices via WhatsApp, email, or direct upload.

How does ZapBooks AI process invoices?

ZapBooks AI processes invoices in 3 steps: (1) Receive invoice via WhatsApp, email, or upload, (2) AI extracts all data including vendor, amounts, line items, GST/TDS details with 95% accuracy, (3) Human accountant validates every field before syncing to Zoho Books automatically.

How much does ZapBooks AI cost?

ZapBooks AI starts at ₹499/month for up to 100 invoices. Plans: Zap Get (₹499/month, 100 invoices), Zap Set (₹999/month, 200 invoices), Zap Go (₹1999/month, 500 invoices). A 30-day free trial with 50 invoices is available — no credit card required.

Does ZapBooks AI integrate with Zoho Books?

Yes, ZapBooks AI offers real-time integration with Zoho Books. Processed invoices, bills, expenses, and payments sync every 2 minutes via secure OAuth 2.0 connection. It supports multi-organization accounts and maintains full audit trails.

Can I submit invoices via WhatsApp?

Yes, WhatsApp integration is a core feature. Simply send a photo or PDF of your invoice to the ZapBooks AI WhatsApp number. The AI chatbot guides you through categorization with quick-reply buttons. No app installation needed — works from any phone.

Does ZapBooks AI handle GST and TDS compliance?

Yes, ZapBooks AI has comprehensive GST and TDS support. It auto-validates GSTIN numbers, calculates CGST/SGST/IGST based on location, tracks ITC eligibility, handles reverse charge mechanism, and provides 40+ TDS codes with auto-suggest. GST breakdown reports and compliance warnings are built in.

What accounting modules does ZapBooks AI include?

ZapBooks AI includes a complete accounting suite: Sales Module (estimates, invoices, recurring invoices, credit notes, customer management with manual entry or GST certificate upload), Purchase Module (vendors auto-created from invoices, purchase bills, expenses, vendor debit notes, reimbursements), Chart of Accounts (account tree, TDS codes, ITC eligibility, reverse charge), and GST/TDS Compliance — all synced to Zoho Books.

Can I forward invoices by email for processing?

Yes, ZapBooks AI supports email integration. Simply forward invoices and receipts to your dedicated ZapBooks email address. It handles PDF, image, and Excel attachments. AI extracts the data instantly, human validation ensures 100% accuracy, and everything syncs to Zoho Books.

Is there a free trial available?

Yes, ZapBooks AI offers a 30-day free trial with up to 50 invoices. No credit card required. Experience the full platform — AI + Human validation, WhatsApp and email integration, GST/TDS compliance, sales and purchase modules, and Zoho Books sync.

How accurate is ZapBooks AI?

ZapBooks AI achieves 95% accuracy with AI extraction, enhanced to 99%+ accuracy with human expert validation. Every invoice, bill, and expense is reviewed by trained accountants before finalization and syncing to your books.

Does ZapBooks AI support approval workflows?

Yes, ZapBooks AI provides multi-level approval workflows. You can set up role-based access for Accountants, Approvers, and Employees. Each role has a dedicated dashboard. Transactions can be routed through approval chains before syncing to your accounting software.

Can ZapBooks AI handle sales invoices and estimates?

Yes, the Sales Module lets you create GST-compliant estimates, convert them to invoices with one click, manage customers (create manually or upload GST certificate to auto-extract details), issue credit notes, and set up recurring invoices. All sales data syncs to Zoho Books automatically.

INDIA COMPLIANCE

GST & TDS Compliance. Built In.

Stop worrying about tax compliance. ZapBooks AI auto-validates GSTIN, calculates CGST/SGST/IGST, tracks ITC eligibility, handles reverse charge, and manages 40+ TDS codes — all before your data reaches Zoho Books.

GST ReadyAuto-Calculate40+ TDS CodesIndia Compliant

GST COMPLIANCE

Every GST Rule, Automated

From GSTIN validation to rate calculation, ZapBooks handles India's complex GST framework so you don't have to.

ZapBooks AI — GST & TDS Compliance

Tax Compliance Engine

Compliant

GST CALCULATION

Place of Supply:

Maharashtra (27)

GSTIN:

27AABCS1234F1ZP

Base Amount₹57,450.00

CGST @ 9%₹5,175.00

SGST @ 9%₹5,175.00

Invoice Total₹67,800.00

12%

18%

28%

TDS DEDUCTION CODES

CodeDescriptionRate

194CPayment to Contractor1% / 2%

194J(A)Technical Services2%

194J(B)Professional Fees10%

194HCommission / Brokerage5%

194IRent on Land/Building10%

All 38 Indian States & UTs

Auto-validated GST state codes

+33

Auto GST Calculation

Automatically calculates CGST, SGST, or IGST based on place of supply. Supports all current rates: 0%, 5%, 18%, and 40% (post-2025 reform rates).

GSTIN Validation

Real-time GSTIN format validation with auto-extraction of state code and entity type. Verifies checksum and flags invalid numbers before processing.

All 38 Indian States & UTs

Complete mapping of all Indian state codes for accurate place of supply determination. Auto-detects intra-state vs inter-state transactions.

ITC Eligibility Tracking

Track Input Tax Credit eligibility per account. Supports Section 17 ineligibility, helping you classify eligible vs blocked ITC at entry time.

Reverse Charge Mechanism

Built-in reverse charge handling with configurable tax percentages per account. Automatically flags RCM-applicable transactions.

Pre-Sync Compliance Checks

Every invoice is validated for GST compliance before syncing to Zoho Books. Missing GSTIN, rate mismatches, and state code errors are caught early.

TDS MANAGEMENT

40+ TDS Codes, Zero Effort

From Section 194C to 194Q, ZapBooks covers every TDS scenario with auto-suggest, per-account settings, and detailed FY breakdowns.

Supported TDS Codes (Sample)

194CPayment to Contractors (Others)2%

194HCommission or Brokerage5%

194J(A)Technical Services2%

194J(B)Professional Fees10%

194I(B)Rent on Land, Building & Furniture10%

194QPurchase of Goods0.1%

194OE-commerce Transactions1%

206AANo PAN (Goods / Services)5–20%

...and 33+ more TDS codes supported. Auto-suggested based on transaction type.

40+ TDS Codes

Comprehensive coverage — from 194C (contractors) to 194J(A) (technical services) & 194J(B) (professional fees), 194H (commission), 194O (e-commerce), 194Q (purchase of goods), and more.

Auto-Suggest TDS

When creating accounts or recording bills, ZapBooks suggests the applicable TDS code and rate based on the transaction type and vendor profile.

FY TDS Breakdown

View TDS deductions by section for each vendor across the financial year. Progress bars show per-section contribution as a percentage of total spend.

Per-Account TDS Settings

Configure TDS deductibility, section code, and percentage directly on each chart of accounts entry. Settings auto-apply to all transactions using that account.